> The total amount of e-mail I have collected over the years has gotten rather large. I am in the real estate business so I need to keep old
> e-mail records. How can I slim down my folders and store the bulk of those older e-mails on an external hard drive?
Here is a method of archiving files to the directory "Archive" on the local hard drive. This same procedure will work for any read/write drive.
1. Open the folder listing. Go to the menu "Folders" next to "Tools".
2. Use "Add mailbox to list", enter C:\Archive as the path, Archive as the name.
3. Add a folder to the mailbox called "Archive", the name is not important. You can also just use the New mail folder on the disk
but this storage is not as efficient since each message is stored separately.
4. Move the messages to this folder on the disk drive.
There are some operational limitations here:
A. Of course the size of this mailbox is limited by the size of the disk.
B. Don't just drag an existing folder (or tray) from "My Mailbox" to the floppy drive mailbox or from the floppy to the "My
Mailbox". It *appears* to work, but actually doesn't. The folder won't be moved to the floppy. This limitation is being
worked.
There is also this utility that can do this for you.
PMRestArch - Pegasus Mail Restore Mail Folder Archives:
http://www.lexacorp.com.pg
Usage:
PMRestArch SourceDir DestinationDir
Description:
Pegasus Mail cannot display two mail folders with the same internal ID even if they are in separate mailboxes. Mail folders also have to be Read-Write.
This causes problems when trying to view mail folders which have been archived by copying them to backup media.
This utility:
1. Copies all .PMM and .PMI files in the source directory to the destination directory and renames them as BAKxxxxx.PMM
and BAKxxxx.PMI.
2. Ensures that the resulting file is Read/Write.
3. Creates a different internal unique ID for each file.
Once you have run this program to restore archived folders to a directory you can attach that directory using the Pegasus Mail 'Add mailbox to list' option and access the archived folders in this new mailbox.