Jerry, my apologies. I was looking in the Contents list. I have just found the reference in the Index at the back!
David T-C.
Has anybody devized a way to export/extract/archive Contact and Address lists easily? If I loose my Pmail system (which happens thanks to Uncle Bill and his minions), I loose all of my contact details. I can save the relevant *PMR and *PM! files, but I can't read them easily outside of PMAIL
Davisd A Tarbox-Cooper..
> Has anybody devized a way to export/extract/archive Contact and Address lists easily? If I loose my Pmail system (which happens
> thanks to Uncle Bill and his minions), I loose all of my contact details. I can save the relevant *PMR and *PM! files, but I can't
> read them easily outside of PMAIL
The best way is to export the entire file to a tagged-text or tab-delimited file and then if Mr Bill ever causes a problem you can import the text data back into a new addressbook. You can read the tagged-text file quite easily.
> How? I have looked through all of the options in PMAIL and I cannot find an export option. Hence the question.
Aha, different question. Open an addressbook with your windows not maximized and you will find a new top-level menu item "Addressbook" between "Tools" and "Window". When you open it you will find the import/export options.
Hit F3 key and select address book. Highlight (select) first address and hold Shift key and do pg dn to select all. Look way up top on toolbar and use addressbook menu and export to tagged text file option. Combo box opens and point to where and filename to save.
> Jerry, many thanks. That is not obvious, and it is not documented (that I can find).
How about page 98 in the manual that comes with Pegasus Mail. The Index points right to it. or the help. ;-)
The Addressbook menu
When an address book is the frontmost window in Pegasus Mail, the Addressbook menu option becomes available at the right of the menu bar. This menu contains actions and commands specific to address books.
Searching: To to search for text in the address book, use the Find text and Find again options on the Edit menu.
The first options in the Addressbook menu control the sort order for the addressbook. The sort order is remembered for each address book separately between sessions. The sort order which is currently active shows a checkmark in the menu.
Import and export these options allow you to import data into your addressbook from other programs and to export your addressbook. Click here for more information.
The final option, Addressbook properties, has the same effect as clicking the Book... button and choosing Addressbook properties there.
Importing and Exporting Addressbook Entries
If you have lists of addresses in other programs, you may be able to import them into your Pegasus Mail addressbook. Similarly, Pegasus Mail allows you to export all or selected addresses from an addressbook to a file that can subsequently be imported into other applications.
Two import/export formats are available: the first, tagged format, is a simple textual format where each line contains one field from the entry, starting with a tag, or a name that identifies the field. Only Pegasus Mail can usually import this format, but it is easy to read and to incorporate into word processors. The second format is tab-delimited text: in this format, each record is held in a single line in the file, and fields within the record are separated from each other using <Tab> characters. Tab-delimited format can be easily imported into many databases and spreadsheet programs.
When exporting to tagged format, each field is named, so the order of the fields is not important: to see the format used during tagged export and import, simply select a couple of records in an addressbook and choose Export to tagged text file from the Addressbook menu. Once the export is complete, examine the output file.
When exporting to tab-delimited format, the addressbook fields are exported in the following order:
Name/Alias
E-mail address
Key
Department
Phone
Fax
Delivery address
Postal address
Details
Image filename
In tab-delimited format, you must specify a Name/alias field and an E-mail address field - all other fields are optional and can be omitted. Fields can also be empty if you wish, and will be safely truncated to acceptable lengths if they are too long. When you fail to specify a Key field, Pegasus Mail will attempt to create one for you - for this reason, Name/alias fields are best expressed as "Firstname Lastname".
Hi Jerry,
Sorry, but not in the manual I've got. There is nothing indexed for eitherImport or Export. It is the manual for version 4.
Never-the-less many thanks for your help. I have now taken backups/copies of my address/contact lists.
David T-C.
