Progress update:
I did some further testing with a folder of 4 emails, all of which
should trigger a rule to change the messages a different color.
Dist
List1 - combination of real addresses and alias names. Results: The
emails matching the real addresses in the list were changed, the alias
emails were not changed.
Dist List2 - only real address entries in the list. Results: All emails were matched and colors were changed.
Dist List3 - only alias entries in the list. Results: No emails were matched and colors were not changed.
Final conclusion: If the distribution list contains real addresses, a "scan list" rule will work on matched emails. It will NOT work with alias names.
The real problem:
The PMAIL help documentation says a "scan list" will work with either
an alias name or an address. That is not true. Even more confusing, when
building a distribution list by selecting the entries from an address
book, the alias name is what is stored. That would lead a user to
believe that the alias name can be used in a scan list rule. I find no
place in the help doc that says a "scan list" must use a distribution
list with real addresses. Can this anomaly be fixed?
Earlier in this thread, user "twonotes" was chastised for calling this problem a "bug". I'm sorry, but I have to agree with his statement that the scan list function does not work as advertised and is therefore a "bug". Either the documentation should be changed to clarify the problem or the software should be changed to agree with the documentation.
Thanks to all that helped with this problem. At this point it appears my only recourse is to go back and rebuild this distribution list using real addresses. Bummer!